About the Santa Barbara Symphony

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Careers

 

 

 

Santa Barbara Symphony seeking
General Manager

Job Posting

 

The Santa Barbara Symphony in Santa Barbara, CA is seeking a dynamic and experienced General Manager to join our team.

 

POSITION SUMMARY

The General Manager is a key member of the senior leadership team working with the Music Director (MD) and President and CEO in executing the artistic vision of the organization.

The General Manager will have overall  management responsibility of artistic planning and administration, artist and concert budget, orchestra operations and production, orchestral personnel, contract negotiations, artistic event management and oversight of all Santa Barbara Symphony  Education programs.

The successful candidate has a passion for the classical music industry and programming and will help to produce creative and innovative programming to meet the needs of audiences for today and the future.

The culture of the Santa Barbara Symphony is one in which team members are empowered to work independently and collaboratively while being accountable and results-oriented. You will work with a team of highly functioning professionals who work independently and collaboratively with the staff, President & CEO, Board and volunteers

 

PRINCIPAL DUTIES AND RESPONSIBILITIES


Concert Production

  • Responsible for all aspects of concert production including stage set-up and presentation, lighting, sound, stage crew and technical enhancements
  • Plan production for all rehearsals and performances; source rental equipment as required (lights, music stands, instruments, etc.) and supervise stage crew
  • Oversight of orchestra personnel, along with the Personnel Manager and all library and music matters
  • Plan and produce all aspects of non-subscription concerts and special events sold concerts involving the symphony; set up for any donor events that have an artistic element
  • Plan and produce Family or Educational concerts including Concerts for Young People

 

Artistic Planning

 

  • Execute the artistic vision of the MD, the President & CEO and the Artistic Advisory Committee; planning is ongoing and fluid with deliverable dates that insures the Symphony maintain its marketing objectives
  • Plan and schedule for the subscription series and non-subscription concerts, artistic program including negotiating fees and contracting of all soloists and guest conductors
  • Knowledge of best practice, successful programming and guest artistic and potential collaborations is necessary to be successful.

 

Education Programs

 

  • Oversight and management of Music Education Center activities, concerts, timelines, budget, & committees, including strategic planning
  • Additional oversight of community engagement which includes the music van, the design and implementation of Concerts for Young People
  • Work with the Development department in meeting with donors and foundations, creation and execution of fundraising activities and marketing materials

 

Auditions & SBS Musician Contract Administration/Negotiations

 

  • Coordinate with MD, Personnel Manager, and SBS Musicians to ensure the recruitment of the most qualified orchestra musicians; assure auditions are publicized, planned and managed in a timely and professional manner, all on-site logistics during actual audition days
  • Primary staff contact with musicians, with Personnel Manager in administration of the CBA; works with the MD and PM to monitor SBS Musician performance in disciplinary situations
  • Develop a master calendar for each season

 

 

 QUALIFICATIONS

  • Bachelor’s degree is required, preferably in Music, Music Business or Music Education; Master’s degree in Music is a plus
  • Minimum 5 years of experience in symphony orchestra operations management 
  • Knowledge of the Classical Music Industry including keeping up with current trends is required
  • In depth knowledge of orchestra programming, production and staging
  • Experience with developing and managing budgets
  • Strong understanding of interpersonal dynamics
  • Superb written, verbal, management and organizational skills

 

To apply to this position, please submit your cover letter and resume to Kevin A. Marvin, President and CEO at jobs@thesymphony.org. Please specify you’re applying to General Manager position at the Santa Barbara Symphony.

 

 

 

Santa Barbara Symphony Director of Finance

 

The Santa Barbara Symphony in Santa Barbara, CA is seeking an experienced financial professional.

 

POSITION SUMMARY

 The Director of Finance is responsible for maintaining all financial records of the Santa Barbara Symphony Orchestra Association in accordance with Generally Accepted Accounting Principles (GAAP); presents monthly financial statements to the President & CEO, the Board of Directors, as well as departmental, Grant summary, and other ad hoc reports as requested; plans, prepares and monitors the annual budget cycle; administration of payroll and employee benefit plans; timely maintenance and review of financial transactions in Quickbooks and Tessitura database; maintenance of financial records and computer files in good order for the annual financial audit; preparation of regulatory and other governmental filings (IRS Forms 990 and 5500); and other duties as assigned by the President & CEO.

 

PRINCIPAL DUTIES AND RESPONSIBILITIES


Financial Recordkeeping:

  • Create, input and file monthly journal entries necessary for preparation of monthly financial information, statements and reports.
  •  Review and transfer all receipts for donations, grants, and ticket sales from the Tessitura database into the Quickbooks database; review the same for accuracy and completeness prior to posting.
  • Reconcile all bank accounts and all other balance sheet accounts monthly.  Update financial reports and budget information.. 
  • Coordinate the annual audit of the Symphony’s financials, as well as the Symphony’s 403(b) retirement plan, with external auditors.

 

Financial Reporting:

  • Prepare monthly financial statements and Dashboard reports for the President & CEO, the Board of Directors and the Finance Committee;
  • Periodic reporting to department heads concerning revenue and expenses, as well as comparisons to budget; in-depth analysis as needed. 
  • Timely oversight and processing of financial and statistical information for other purposes (budgets, grants, audits, Union and Pension dues).

 

Payroll Processing:

  • Preparation of all payrolls (using the online Paylocity system), including the Staff; Music Education Center and General Manager (Orchestra personnel)
  • Work with the Orchestra Manager to ensure that all musicians are paid accurately.  Maintain confidential files of all payroll information.  Prepare and process journal entries for each payroll in a timely basis.  
  • Ad hoc payroll activities as required, such as the annual Worker’s Compensation Audit, support for the budgeting process, as well as Employment Development Department (EDD) unemployment claims and EDD claim audits.
  •  Also process periodic payments for the Music and Artistic Director, a foreign citizen, as well as the tax-related forms and payments to the IRS and State of California.

 

Human Resources:

  • Maintenance of confidential employment history records; administration of employee benefits programs; annual review and recommendations of employee benefits programs; primary coordinator with health and dental insurers related to Symphony staff. 
  • Proper maintenance & filing of all HR-related financial & statistical records (such as headcount reporting, average cost of fringe benefits, etc.).
  •  Performs new hire orientations and coordinates the completion of new hire documentation and employee benefit and 403(b) retirement plan enrollment forms.  
  • Processes termination documentation. Plan administrator for Injury and Illness Prevention Program (IIPP).

 

Accounts Payable Management:

  • Review and code vendor invoices as received; interact with vendors as necessary. 
  • Prepare monthly check requests for worker’s compensation insurance; process transactions for the Symphony’s 403(b) retirement plan; process the Orchestra’s Union Dues and Pensions. 
  • Timely review of check requests prepared by the Symphony staff and obtaining required signatures. 
  • Ensure adequate internal controls and segregation of duties are in place to reduce the risk of misappropriation of the Symphony’s assets.

 

Accounts Receivable Management:

  • Prepare regular reports of accounts receivable; review and monitor the cash deposit functions; review Tessitura transactions prior to posting;
  • Reconcile the Tessitura database at month-end to ensure proper accounting and reporting.  Maintain general ledger distributions of the funds in the Tessitura database.
  • Prepare journal entries for non-database cash deposits (i.e. miscellaneous income: Granada settlements, vendor refunds, etc. 
  • Reconcile the Petty Cash fund, which is maintained by the Executive Assistant

 

Information Technology Support:

  • Interfaces with Quickbooks to ensure accurate record keeping and general system integrity. 
  • Helps formulate policies and procedures related to Information Technology; communicate these to users, as well as implementation.
  •  Helps establish and implement access privileges, security policies, back-up and recovery procedures. 
  • Helps provide training in the use of the database management system to other staff and/or volunteers. 
  • Updates and changes database management system as needed, and maintains appropriate documentation associated with database hardware/software and licensing. 
  • Timely maintenance of computer back up.  Coordinate the efforts of IT-related consultants.

 

 

 QUALIFICATIONS

  • Bachelor’s degree or higher in Business, or CPA with 3-5 years’ experience in non-profit
  • Experience in performing arts, knowledge of classical music and aware of trends in the Symphony world a plus.
  • Superb written, verbal, management, and organizational skills
  • Experience with developing and managing budgets
  • Skilled in dealing with colleagues, subscribers, and the public
  • Computer skills, knowledge of social media, training on Tessitura preferred

 

 

Santa Barbara Symphony seeking a Development Associate

 

The Santa Barbara Symphony in Santa Barbara, CA is seeking a dynamic and experienced development professional.

 

POSITION SUMMARY

The Development Associate is an entry-level position that is primarily responsible for assisting the Director of Development carry out the implementation of fund development activities for the Santa Barbara Symphony.  This position would be dedicated to providing the support needed to secure the resources necessary for the Santa Barbara Symphony, its performances and education programs.

The ideal candidate will have experience in a non-profit development department.  Candidate must have experience using desktop publishing software, such as Microsoft and experience with database management, such as Tessitura.

The culture of the Santa Barbara Symphony is one in which team members are empowered to work independently and collaboratively while being accountable and results-oriented. You will work with a team of highly functioning professionals who work independently and collaboratively with the staff, President  & CEO, Board and volunteers.

 

PRINCIPAL DUTIES AND RESPONSIBILITIES


Gift Administration:

  • Daily administration of donor gifts
  • Prepare reports for administration
  • Correspondence and timely administration of donor acknowledgment letters
  • Help coordinate spring and fall appeal campaigns
     

Administrative Support:

 

  • Attend and take minutes at Development Committee meetings
  • Assist with Board dinners and Board activities
  • Responsible for writing cards for donor birthdays and special occasions
  • Assist with donor research
  • Assist with scheduling appointments and meetings for staff

 

Special Events

 

  • Helps to merge, print and mail invitations to Symphony events/receptions
  • Assists with the production of post-concert receptions and various Development events
  • Create and organize name tags for guests and musicians

 

 QUALIFICATIONS

 

  • Minimum 2 years of Development experience, including planned giving and corporate giving desired
  • Strong understanding of interpersonal dynamics
  • Superb written, verbal, management, and organizational skills
  • Skilled in dealing with colleagues, subscribers, and the public
  • Should be proficient at Microsoft Word, Excel and PowerPoint, training on Tessitura preferred, knowledge of social media
  • Bachelor’s Degree required

 

 

 

TOP 100 BEST PLACES TO LIVE

One of most beautiful cities in California, Santa Barbara has the arts and culture of a big city with the hospitality and charm of a small, coastal town. Beyond the city’s picture-perfect scenery, Santa Barbara is a haven for classical music lovers, hosting several performing arts venues, a symphony orchestra, and many non-profit classical musical groups. The art galleries, world-class museums, and historic theaters create a thriving arts scene in downtown Santa Barbara, ranked as one of the Top 100 Best Places to Live. 

 

To apply to this position, please submit your cover letter and resume to Kevin A. Marvin, President and CEO at jobs@thesymphony.org. Please specify you’re applying to General Manager position at the Santa Barbara Symphony.

 

 

Auditions

Auditions for the 19-20 season are complete.  Please check back in the late Spring for future audition dates.

Questions? Please contact ryansbso@gmail.com


An Equal Opportunity Employer
It is the policy of the Santa Barbara Symphony Association to provide all persons with equal employment opportunities without regard to race, color, religion, sex, sexual orientation, national origin, marital status, disability, age or Veteran status.

 

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